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Why you should be using cloud storage
Cloud-based applications are taking over the business world-- they're reinventing our
productivity, scheduling, and our ability to work together.
But, if you're just getting your start in the business-- whatever that may be, it's a good idea to consider how much you can move into the cloud. Cloud-based operations can help you save some serious cash on equipment, office space, and more-- and it's more environmentally sound than the traditional brick and mortar, complete with file cabinets stuffed to the brim.
Why you should be using cloud storage:
It doesn't matter where you are
Many startups rely on remote teams to keep things going. With small teams, it can be much
more cost effective to ditch the physical office and work from wherever. Cloud storage gives you the ability to keep files off-site and accessible for anyone who needs access.
It's a money saver
As a startup, money can be tight. Cloud storage is a better get for your money than shelling out for external hard drives to store your data-- which can get expensive. Additionally, if you go the hard drive route, you'll need 24/7 tech support, which involves shelling out for a managed service provider or hiring support personnel you can call anytime. Not practical for small teams trying to get their footing.
Your best bet is to use some of the bigger names in the game-- think Google, Dropbox, Amazon. These guys all come with round the clock service, so you don't need to worry about getting ahold of someone if systems fail in the middle of the night.
Security fail safe
We don't need to tell you, but losing your files, digital or analog can be hugely detrimental to your business. Backing up everything from your financials to your Word documents is essential.
Look for providers that take security seriously and adhere to HIPAA or ISO standards to ensure everything from client records to patents are protected from mal intent. Check out Bestonlinereviews.com for a look at some of the best options on the market.
With cloud storage, you can grant access to certain members of your team, while blocking access to those who may pose a security risk. Additionally, life in the cloud makes it easy for team members to make changes.
Sure, you can do this with an internal server, too, but cloud-based solutions often come with mobile apps that allow you to make changes outside office walls, without requiring a VPN.
Here are a few free options for inspiration.
1. Dropbox – One of the most well-known cloud storage systems out there, Dropbox is easy to use, free (up to a certain point), and encrypted. Dropbox works across a range of OS options, so it doesn't matter if you and your colleagues differ in your preference for Macs vs. PCs.
2. Google Drive – Already connected to your Google account, the tech giant's cloud storage system comes with a hefty 15 GB of cloud storage. This might not be the best place for users to store their deepest trade secrets and financials, but it's always a good option for companies creating a lot of content across
3. iCloud – If your team uses Apple devices only, the iCloud is one of your best bets.
Unfortunately, it is not fully compatible with Android devices or PCs. For example, you're unable to back up photos from non-Apple devices, but team members can access files if they download the Apple control panel. That said, iCloud has pretty awesome integration with Apple Office.
4. Box – Box is an old school cloud provider, this system has been in place since 2005, though most people are more familiar with Dropbox et al., as Box has long focused their efforts on enterprise-level solutions. Box is a neat option as it comes with additional applications that help business owners tap into their team's productivity.
5. Firedrive – Firedrive gives all new members a free 50GB in storage. It works much like the options we've outlined above and has reissued SSL keys and other security features after the Heartbleed virus.
Ready to make the leap and move your storage into the cloud? These services listed above should give you a good place to start looking for free and reliable storage options. Aside from that, you'll need to decide what kind of support you need, as well as how much storage your company requires before making a decision.
Photo Credit: Unsplash
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